Last week, a blog series of OCR technology and intelligent document processing (IDP) systems has been initiated by explaining a few basics of what OCR actually is, how Digicust applies this technology and which further technologies are necessary to digitalize the customs industry.
Today, an emphasis will be put on describing the prerequisites / requirements of applying OCR technology and an IDP system and how such technologies will look like in a paperless future.
In order to use the technology successfully in the company, it is first necessary to have an actual problem for it, such as many invoices that are provided in PDF format and that have to be entered manually into the system. The more processes and problems there are in connection with the documents in PDF format, and the more documents, the better the use case.
Other requirements here are to adapt the processes to the respective customer. Here it is important to determine the type of channel through which, for example, PDF documents are sent to the customer. Furthermore, it is important to know the needs of the customer.
It is also necessary to recognize how the technology can be used in the business. For example, a pure AI-based OCR with document classification and data extraction alone is not enough to land a deal with the product at a customs service provider.
Insofar as the optimization of further customs processes is desired, cross-application and cross-user thinking is required. In the context of customs clearance, this requires the development of completely new systems in which all these technologies are fused together.
The desired quality of the text recognition determines which characteristics one must look for when choosing a service provider:
As written in the previous blog, Digicust perfectly supports you in your IDP journey. This way you can quickly leverage from huge day 1 efficiency increases, enjoying automated IDP with little or no implementation effort at all.
Now that you know on what to focus on, when choosing an OCR and IDP systems provider, and that these technologies will last for lots of years providing the basis for digital transformation and more, come back next week. There, the requirement "of structured, semi- structured and completly unstructured documents" will be described in more detail, so that you know which aspects to consider during your analysis.
We hope you enjoyed the reading. Have a good day and stay tuned!
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